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When planning a fundraising event it's about having fun and raising money. An important part of the planning stages of organising an event is making sure that everything you are planning is safe and legal.

Below is a list of things to consider for a successful fundraising event:

Health and Safety:

  • Complete a risk assessment for your event.
  • If you are using any external suppliers for equipment or services, make sure you use a reputable company and get a copy of their Public Liability Insurance and a copy of their Risk Assessment.

Doing a risk assessment means looking at what could cause you or people attending your event any harm and putting in place the necessary precautions to prevent anything from happening.

  • Do you need First Aid at your event?

You can seek professional medical advice from organisations such as  St John's Ambulance or the British Red Cross about what type of First Aid to have at you event.

Insurance:

VSA cannot accept any liability for loss, damage or injury suffered by you or anyone attending an event that is organised 'in aid of VSA'. If your event involves the public you will need to have Public Liability Insurance. Check with the venue that you are planning to hold your event at first, as they may already have insurance that will cover your event.

Using a VSA Logo:

You must not use our VSA brand logo on any promotional materials; this is because we have a special ‘in aid of’ logo that legally must be used by any third party to VSA raising money on our behalf.  Please contact fundraising@vsa.org.uk to request our ‘In aid of’ logo that you can use on promotional materials for your event.

Licences:

Some fundraising activities require a license from the local authority such as:

(It is illegal not to have the relevant license/permission)

  • Raffles
  • Lotteries
  • Auctions
  • Money collections in the street or a public place
  • Alcohol or entertainment
  • Door to door money collections
  • Putting up banners or signs in public places

There are strict rules around raffles and lotteries that include legal requirements regarding prizes, the cost of running a raffle/lottery and the way that they are organised. Please contact your local authority before proceeding with planning to obtain the necessary licence and guidance. 

(Please note that events such as duck races are covered by lottery laws)

Food Hygiene:

Please visit the Food Standards Agency which will provide you with guidelines for preparing, handling and cooking food. If you are using a caterer please make sure they have a Food Hygiene Certificate and Public Liability Insurance.

Children:

Make sure that any children attending your event are properly looked after and have the permission of a parent/guardian to take part. Adults looking after children should have appropriate disclosure checks. Please see www.mygov.scot for further guidance and information.

Data Protection:

Make sure that any electronic or paper record you keep about people attending/ involved with your fundraising event complies with the Data Protection Act and the General Data Protection Regulation (GDPR 25th May 2018) please visit www.ico.org.uk for further information and guidance.

If you have any questions please call us on 01224 212021.


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