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GUIDE TO INFORMATION

Freedom of information (FOI) law requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost.

Linn Moor School is a Scottish public authority under FOI law and it has adopted the Model Publication Scheme produced by the Scottish Information Commissioner. View the Model Publication Scheme at www.itspublicknowledge.info/mps

The purpose of this Guide to Information is to:

  • let you to see what information Linn Moor School publishes under each class of the Model Publication Scheme
  • tell you how to find the information easily
  • tell you about any charges for the information
  • give contact details for enquiries and help with accessing the information
  • explain how to request information we haven’t published

Availability and formats

The information we publish through the Model Publication Scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

Linn Moor School has adopted the Open Government Licence (OGL) for the information it publishes through this Guide. You can view the OGL here: http://www.nationalarchives.gov.uk/doc/open-government-licence/. This sets out what you can and cannot do with our published information where we are the copyright holder.

Where Linn Moor School does not hold the copyright in information we publish, we will make that clear in this guide.

Charges

There is no charge to view information on our website.

We may charge for providing information to you, e.g. photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.

Our photocopying charge per sheet of paper is shown in the table below:

Size of paper

Pence per sheet black and white

Pence per sheet colour

A3

0.15

0.30

A4

0.10

0.20

We will recharge any postage costs at the rate we paid to send the information to you.

When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run. We do not pass on any other costs to you for our published information.

Charges for information we do not routinely publish (including environmental information)

We do not charge for the time to determine whether we hold the information requested, nor for the time it takes to decide whether the information can be released. Charges may be made for locating, retrieving and providing information to you.

In the event that we decide to impose a charge we will issue you with notification of the charge and how it has been calculated. If you decide not to proceed with the request there will be no charge to you.

Charges are calculated on the basis of the actual cost to the authority of providing the information.

  • Photocopying is charged at 10p per A4 sheet for black and white copying (15p for A3), 20p per A4 sheet for colour copying (30p for A3).
  • Postage is charged at actual rate for first class mail.
  • Staff time is calculated at actual cost per staff member hourly salary rate to a maximum of £15 per person per hour. The first £100 worth of information will be provided to you without charge. Where information costs between £100 and £600 to provide, you will be asked to pay 10% of the cost. That is, if you were to ask for information that cost us £600 to provide, you would be asked to pay £50, calculated on the basis of a waiver for the first £100 and 10% of the remaining £500.

Where the cost of providing non-environmental information exceeds £600 we may refuse to deal with your request as permitted by section 12 of the Freedom of Information (Scotland) Act 2002 and associated Freedom of Information (Fees for Required Disclosure) (Scotland) Regulations 2004.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Claire Béarn, 38 Castle Street, Aberdeen, AB11 5YU, 01224 212021, foi@vsa.org.uk

We will also be pleased to advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this publication scheme.

The classes of information that we publish

We publish the information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.

 

 

CLASS 1: about Linn Moor School

 

 

Class description:

Information about Linn Moor School, who we are, where to find us, how to contact us, how we are managed and our external relations.

The information we publish under this class

 

How to access it

 

School name, address and contact details, including contact during holidays

https://www.vsa.org.uk/linn-moor-residential-school/

School structure, names, roles and responsibilities of senior staff and Board members

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/ (click on “skilled staff team”, first line of third paragraph)

School opening hours

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/

School term times, holidays and INSET days

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/

Contact details for customer care and complaints

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/

This Guide to Information

https://www.vsa.org.uk/linn-moor-residential-school/freedom-of-information/

How to make an information request to the school

https://www.vsa.org.uk/linn-moor-residential-school/freedom-of-information/

Our charges for information that has not been published

https://www.vsa.org.uk/linn-moor-residential-school/freedom-of-information/

Governance structures: Board and Committees.

https://www.vsa.org.uk/about-vsa/meet-the-trustees/

School planning processes

Curriculum Design and Delivery - https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

How the school is held accountable, including reporting requirements of regulators

http://www.educationscotland.gov.uk/inspectionandreview/about/index.asp

Internal and external audit arrangements

Our External Auditors are RSM

Contractual agreements with local authorities

We currently have contractual agreements with the following authorities: Aberdeen City, Aberdeenshire, Dundee, Fife, Moray and West Lothian.

Membership of advisory bodies

SCIS, ETCS, CCPS, CBF, Education Scotland

 

 

CLASS 2: HOW LINN MOOR SCHOOL DELIVERS OUR FUNCTIONS AND SERVICES

 

 

Class description:

Information about our work, our strategy and policies for delivering functions and services and information for our service users.

The information we publish under this class

 

How to access it

 

Description of the school’s functions

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/

School planning for delivering the school’s functions, including allocation, quality and standards.

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

How to report a concern to the school

https://www.vsa.org.uk/linn-moor-residential-school/

Reports about how the school delivers its functions

https://www.vsa.org.uk/linn-moor-residential-school/professionals/ (links to the Care Inspectorate and Education Scotland reports at the bottom of the page)

How the school charges generally for its services and functions

Scotland Excel Framework (unless a local authority has opted out of the framework)

Information for service users

https://www.vsa.org.uk/linn-moor-residential-school/parents/

Parent information

https://www.vsa.org.uk/linn-moor-residential-school/parents/

 

 

CLASS 3: HOW LINN MOOR SCHOOL TAKES DECISIONS AND WHAT IT HAS DECIDED

 

 

Class description:

Information about the decisions we take, how we make decisions and how we involve others.

The information we publish under this class

 

How to access it

 

How we make decisions

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Reports of any regulatory inspections carried out by the school

https://www.vsa.org.uk/linn-moor-residential-school/professionals/ (links to the Care Inspectorate and Education Scotland reports at the bottom of the page)

 

 

CLASS 4: WHAT LINN MOOR SCHOOL SPENDS AND HOW IT SPENDS IT

 

 

Class description:

Information about our strategy for, and management of, financial resources

The information we publish under this class

 

How to access it

 

Financial statements, including annual accounts, financial statements required by statute

https://www.vsa.org.uk/about-vsa/annual-report/

Financial policy and procedures

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Expenses policy

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Board member expenses at category level e.g., travel, subsistence and accommodation

None, our Trustees do not receive expenses

Board member remuneration other than expenses

None, our Trustees do not receive remuneration as they are volunteers

 

 

CLASS 5: HOW LINN MOOR SCHOOL MANAGES ITS HUMAN, PHYSICAL AND INFORMATION RESOURCES

 

 

Class description:

Information about how we manage the human, physical and information resources of Linn Moor School

The information we publish under this class

 

How to access it

 

Human resources policies, procedures and guidelines, including: recruitment, performance management,

discipline, grievance, staff development

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Employee relations structures and agreements reached with recognised trade unions and professional organisations

Unite is VSA’s recognised trade union for collective bargaining purposes

Property and land maintenance arrangements

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Data Protection policy

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

 

 

CLASS 6: HOW LINN MOOR SCHOOL PROCURES GOODS AND SERVICES FROM EXTERNAL PROVIDERS

 

 

Class description:

Information about how we procure goods and services, and our contracts with external providers

The information we publish under this class

 

How to access it

 

Procurement policies and procedures

https://www.vsa.org.uk/linn-moor-residential-school/about-linn-moor/further-information/

Invitations to tender

VSA uses a broker to negotiate the most competitive rates for utilities and therefore do not invite to tender for such services

 

 

CLASS 7: HOW LINN MOOR SCHOOL IS PERFORMING

 

 

Class description:

Information about how Linn Moor School performs as an organisation and how well it delivers its functions and services

The information we publish under this class

 

How to access it

 

Education Scotland Inspection reports

https://www.vsa.org.uk/linn-moor-residential-school/professionals/ (links to the Care Inspectorate and Education Scotland reports at the bottom of the page)

Care Inspectorate Inspection reports

https://www.vsa.org.uk/linn-moor-residential-school/professionals/ (links to the Care Inspectorate and Education Scotland reports at the bottom of the page)

 

 

CLASS 8: OUR COMMERCIAL PUBLICATIONS – Not applicable as Linn Moor School does not produce and sell commercial publications

 

Class description:

Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

 

CLASS 8: OUR OPEN DATA – Not applicable

 

Class description:

Open data made available by the school as described by the Scottish Government’s Open Data Resource Pack and available under an open licence.

 

 


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